Nov 20, 2010

The Google Doc is In

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If you have not heard about this new word processor, then you have been missing out my friend, because Google Docs competes with Office and is completely online. There are so many benefits to this type of document platform that they are too many to write about in this blog. However, I will try to contain it in simple and easy terms that even a layman could lay down and understand.

The centerpiece of Google Docs is the collaboration feature that allows multiple people to look at a piece of writing and edit it simultaneously. I have used this tool I cannot count how many times, and it never fails to amaze me as well as save me. My editor could be across the country, yet by connecting via Gmail to the Google Docs folder, we can look at an article together like we were sitting next to each other. Technology shines light on how easy life can be with new tools which make working and writing much better.

Let’s say for example, that you are in the airport on your way to Wichita, Kansas for a big business meeting. On your laptop you have saved the big presentation, all on Google Docs, and there is not a cloud on the horizon. CRASH! No more presentation because the laptop is infested with a virus. What are you going to do? Head to the bar and drink your anger away? Get on the plane and have a breakdown and end up behind the bar? Or are you going to take a deep breath and realize that you are safe, with no fear because you can get onto the presentation from anywhere that has internet access! If you have an iPhone, iPad, or Android, there you go!

More great features include the auto-save and the organisation of Google Docs. When you are using an online application to write anything from school papers to business protocol, auto will save your life if the server goes down and freezes, making sure that data recovery is simple by saving all the time. As I write this blog, WordPress saves the document every minute, this action has literally saved my life and my blog a couple times when if I did not have this auto-save action? A lot of words would have been lost in cyber space this way, they are floating around out there when they should have been saved.

About organizing, Google Docs gives you a folder to share with others along with the ability to move folders and files to different locations. This is perfect for people who need to have things just so. Google Docs is perhaps the best way to write, save what you write, and to share what you write,  organize it all in a nice package, and live life easy.

I strongly recommend using Google Docs if you are a writer like me, or work in any business related to communicating with the outside world where editing and proofreading are essential to getting the job done. Amen.

In Google Docs We Trust.


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